Constitution – Vancouver Chinese Golf Club

1. The name of the Society is the VANCOUVER CHINESE GOLF CLUB.

2. The objects of the Society are:

(a) To promote and encourage the development of the art of golf for its members and all others who may be entitled to use the privileges of the club.

(b) To provide and foster instruction in the art of golf and other athletic activities in all their forms and to foster, maintain and develop necessary facilities and activities in connection therewith;

(c) To organize, promote, develop and assist in the promotion and conduct of golf tournaments, contests and various other competitive forms of golf.

(d) To organize promote, develop and assist in the promotion of social intercourse and co-operation between and among members of the club.

(e) To do any such further acts or things or execute such deeds, assurances or undertakings as will effectually assist in the furtherance of any of the objects of the Society.

3. The operation of the Society are to be chiefly carried on in the

City of Vancouver, in the Province of British Columbia.

BY-LAWS

The By-Laws of the Vancouver Chinese Golf Club (hereinafter referred to as the Club) are as follows:

I MEMBERSHIP

(a) Membership in the Club shall be open to all person, resident in the Province of British Columbia.

(b) Each member shall be proposed and seconded by a member of the Club in good standing. All applications for membership shall be in writing and shall be addressed to the Secretary of the Club who shall cause such application to be posted at the office of the Club for a period of ten (10) days. If any member of the Club is opposed to the application he must formally declare his opposition by filing with the Secretary a notice in writing. Such notice to be filed not later than fifteen (15) days from the expiration of the ten (10) day period, and in case two or more such declarations are received the person named therein shall be barred from membership and the person rejected shall not be eligible to re-apply for membership until a period of six months has elapsed from the date of his rejected application.

II CESSATION OF MEMBERSHIP

(a) The Board of Directors shall have the authority to suspend for cause on a majority of one-half of the Directors entitled to vote as are present in person, any officer or member of the Club after such Officer or member has been given an opportunity to be heard in his defence.

(b) Upon proof satisfactory to a majority of one-half of the Directors entitled to vote as are present in person that the cause of such suspension no longer exists, the Directors may reinstate the suspended officer or member.

(c) Members in good standing may withdraw membership at any time on payment of all dues up to date, such request for withdrawal to be in writing and addressed to the Secretary of the Club.

III MEETINGS

(a) The annual meeting of the Club shall be held in the month of October in each and every year for the purpose of the election of a President, Vice-President, Treasurer, Secretary, Advisory Committee, Social Committee, Tournament Committee, and handicap Committee. No member may be nominated for the office of President unless such member has first served at least one (1) year on the Board of Directors of the Club.

(b) A Nominating Committee consisting of the President and the Advisory Committee shall prior to the annual meeting recommend a slate for nomination of the Board of Directors for the ensuing year.

(c) The Board of Directors may call special meetings at such time or times as it may think necessary by forwarding a notice to the members of such meeting and of the objects for which such meeting is to be held, such notice to be given not less than seven (7) days before the time of such meeting.

(d) Voting shall be by a show of hands, or, if demanded by a majority of the active members present, by ballot.

IV BOARD OF DIRECTORS

(a) The Board of Directors of the Club shall consist of a President, Vice-President, Treasurer, Secretary, Advisory Committee, Social Committee, Tournament Committee, and Handicap Committee.

(b) The term of office of the Board of Directors shall be for a period of one (1) year, from January 1st, to December 31st, save and except the Handicap Committee, in which case the term of office shall be for a term of two (2) years, from January 1st, to December 31st, however it is hereby declared, understood, and agreed that only one (1) member of the Handicap Committee may be replaced in any one (1) year.

(d) The President shall preside at all meetings of the Club and the Board of Directors. He shall not vote on an open ballot except that where there is a tie vote he may in his discretion cast an additional vote. Where the voting is by secret ballot he may vote, and in the case of a tie vote he may in his discretion cast an additional vote. He shall at the annual general meeting make a full and true report of the activities and position of the Club.

(e) The Vice-President shall preside at all meetings in the absence of the President, and in the case of death, resignation, disqualification or refusal of the President to discharge the duties of his office the Vice-President shall discharge the duties of the President.

(f) Any Director or other officer may be expelled at any regular meeting for misconduct or other willful breach of the By-Laws and Regulations of the Club, but a majority of one half of those present at such meeting must vote in favour of such expulsion.

(g) The Board of Directors may do and execute on behalf of the Club all such matters as are within the legitimate objects of the Club and in accordance with the By-Laws; and all such acts and orders under the powers delegated to them shall be as valid and effectual as the acts and orders of the Club in general meeting.

(h) The Treasurer shall keep a full set of books and accounts to show the position of the Club and shall deliver to the Directors a report at any time they may require the same, but at the annual meeting of the Club the Treasurer shall submit a full report to the Club. The Treasurer shall pay in to a chartered bank approved by the Directors all monies received, and cheques on such account shall be drawn in the name of the Club only and signed by a Director and Treasurer, or by any two Directors as may be selected by the Board of Directors.

(i) The Board of Directors may at its discretion appoint such standing or special committees as it shall deem necessary.

(j) The Board of Directors may from time to time frame temporary rules and/or regulations governing specific cases and/or occasions not provided for in this Constitution, but which may be necessary for carrying out the object of this Club.

(k) Seven (7) members of the Board of Directors shall constitute a quorum.

V BORROWING POWERS

For the purpose of carrying on its objects, the Club may borrow or raise or secure the payment of money in such manner as it thinks fit, but none of these powers

shall be exercised without the sanction of an extraordinary resolution.

Extraordinary resolution means a resolution passed by a majority of one half of the members entitled to vote as are present in person at a general meeting of

which notice specifying the intention to propose the resolution has been duly given.

VI AUDIT

The books of the Club shall be audited by those persons appointed by the Board of Directors.

The said auditors shall hold office for a period of one (1) year and may receive remuneration at the discretion of the Board of Directors.

VII ALTERATION OF BY-LAWS

By-Laws may be altered at any regular meeting by notice of the same being given at a previous meeting of the alterations proposed to be made,

and on the same being approved by a majority of one half of such members entitled to vote as are present. Notice of such proposed change

shall be sent to all members of the Club seven (7) days before the meeting at which the proposed alterations shall be voted upon.

VIII MINUTES

The Secretary shall record a full statement of the proceedings at the annual meeting and of all the subsequent meetings and

shall enter the same in a book for that purpose, and he shall also keep minutes of meetings of Directors and other records of the Club.

IX INSPECTION OF BOOKS

All minutes and records shall be open for the inspection of any member at such time and place as may be from time to time specified by the Directors.

X PROCEDURE AT MEETINGS

(a) The order of business at the meeting of the Club and the Board of Directors shall be as follows:

(i) Reading of Minutes.

(ii) Communications and bills.

(iii) Applications of new members.

(iv) Reports of committees and delegates.

(v) Unfinished business.

(vi) New business.

(vii) Good and welfare.

(viii) Adjournment.

(b) Save as otherwise herein contained, the Roberts Rules of Order shall govern all meetings of the Club.